When your photocopier stops working, you know to call a service in for repairs, but what about when there’s nothing seriously wrong with the machine? It’s a good idea to look into preventative maintenance for your machine so you don’t need to worry about abrupt breakdowns of essential equipment.
While you can do some maintenance yourself, it is best to bring in a company that is experienced in this area. The technician will check for any minor issues that may become serious later on and will resolve them for you. They can do everything from checking and replacing parts and toner to troubleshooting errors that appear.
Photocopier Maintenance You Can Do Yourself
There are quite a few things that need to be done in order to keep your photocopier running properly. First, you should be sure to use the machine on a regular basis. The toner or ink can dry out if not used on a regular basis, so it’s a good idea to do a quick copy every few days, even if you don’t really need to.
It’s also important to store your toner or ink cartridges correctly so they’re ready when you need them. It’s best to put them upright in airtight containers. This ensures the cartridges are ready for use. Replace them as soon as the photocopier alerts you to low levels since the used-up cartridges will begin to streak or print with lines.
When to Outsource
If your machine has a serious issue, you should plan to bring in an expert. This includes the following situations:
Copies Have Streaks or Lines
This can severely affect your end results and you’ll want to be sure to have the issue fixed as soon as possible. Often, when you start to notice streaks on multiple copies, it is a sign that things will only get worse. It’s best to resolve the situation immediately.
Copies Come Out Blank
If you are seeing a lot of blank pages, it may mean that the photocopier is pulling multiple pages when printing. It could also mean that it isn’t scanning at all. You’ll need someone to check this as soon as possible, particularly if it’s a recurring problem.
All Pages Are Completely Black
Not only is it a waste of toner to have entire pages printed in black, but it’s also quite unhelpful if you’re trying to copy something. This could be due to a few reasons, but it is usually best to hire someone to come in and fix the issue.
Jammed Paper
Often, you can manage to get jammed paper loose on your own. However, if it doesn’t easily come out, you should call in the experts, since pulling on stuck paper can end up causing damage inside the machine. You can avoid many issues by just having someone else come in and take care of the problem correctly.
A good photocopier service company can help you maintain your machine so you have minimal downtime. It’s important to schedule regular checks for your office equipment.
Looking for experts in photocopy services? Contact Copy Care today for more information on how we can help you.
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